Privacy notice
This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the UK General Data Protection Regulation (UK GDPR).
Your Data
Purpose
The purpose for which we are processing your personal data is to provide promotional videos that share the experiences of those who have been awarded honours. We hope that these will encourage nominations from all sectors of society.
The data
Where you feature in a promotional video, we will process the following personal data: video, name, honour received, and any other information you volunteer in the video.
Legal basis of processing
The legal basis for processing your personal data is because you consent.
Recipients
Your personal data will be shared by us publicly on YouTube and at https://honours.cabinetoffice.gov.uk/.
As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide web hosting, email, and document management and storage services.
Retention
Your personal data will be reviewed by us every five years to ensure it is still timely and relevant.
Your Rights
You have the right to withdraw consent to the processing of your personal data at any time.
You have the right to request information about how your personal data are processed, and to request a copy of that personal data.
You have the right to request that any inaccuracies in your personal data are rectified without delay.
You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.
You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.
You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.
International transfers
As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the UK. Where that is the case it will be subject to equivalent legal protection through an adequacy decision or reliance on Standard Contractual Clauses.
Complaints
If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or 0303 123 1113, or casework@ico.org.uk. Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.
Contact Details
The data controller for your personal data is the Cabinet Office. The contact details for the data controller are: Cabinet Office, 70 Whitehall, London, SW1A 2AS, or 0207 276 1234, or publiccorrespondence@cabinetoffice.gov.uk.
The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk.
The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.
[1] Under paragraph 13 of Part 2 of Schedule 2 to the Data Protection Bill 2018.